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AI CREW / 01 / SOURCEACTIVE SOURCING AGENT
EllaSOURCE

Demand in. Decision-ready sourcing out.

Ella converts emails, spreadsheets and urgent part requests into clean RFQs, comparable offers and an evidence-linked shortlist—without separating speed from buyer control.

For airline, MRO, operator, broker and distributor procurement teams.

Start sourcing15 FUNCTIONS
Ella SOURCE
01 / AI CrewACTIVE SOURCING AGENT
15operational functions
4WORKFLOW
1Technology with control
Operational contract01 / 02

For airline, MRO, operator, broker and distributor procurement teams.

Ella READS
  • RFQ email or message
  • Spreadsheet or parts list
  • Part number and alternates
  • Quantity, condition and trace requirements
  • Ship-to, target date and AOG priority
Ella DELIVERS
  • Need Card
  • Clean Parts List
  • RFQ Draft
  • Supplier Route
  • Offer Matrix
  • Landed Cost View
  • Decision Brief
  • Watchlist or Reverse Auction
TECHNOLOGY WITH CONTROLACTIVE SOURCING AGENT

Automation that shows its work.

Ella combines language and document understanding with marketplace retrieval and deterministic comparison rules.

Ella / SOURCEACTIVE SOURCING AGENT
Ella READS
01RFQ email or message
02Spreadsheet or parts list
03Part number and alternates
04Quantity, condition and trace requirements
TECHNOLOGY WITH CONTROL
01Multimodal parsingExtracts fields from messages, tables, scans and attachments.
02Aviation entity layerKeeps part numbers, alternates, condition and trace terminology structured.
03Authorized marketplace retrievalSearches supply and supplier context available to the buyer.
04Deterministic normalizationApplies explicit currency, unit and offer-comparison rules.
Ella DELIVERS
01Need Card
02Clean Parts List
03RFQ Draft
04Supplier Route
Technology with controlThe buyer approves the route.

Ella drafts outreach and recommendations; users confirm material requirement changes, supplier contact, substitutions and award decisions.

15 FUNCTIONSElla / SOURCE

A complete sourcing desk in one agent.

Every function produces a visible operational artifact—not an untraceable chat answer.

01 / 04

Capture

Ingest demand from the channel the buyer already uses.

  1. 01

    Multiformat RFQ Intake

    Reads RFQs from email, chat, PDF, image and spreadsheet while preserving the original source.

    One intake queue
  2. 02

    Need Card

    Turns every request into a structured record of part, quantity, condition, trace, delivery and commercial constraints.

    A complete requirement
  3. 03

    Parts List Cleanup

    Normalizes part numbers, removes duplicate rows, aligns quantities and flags fields that need buyer confirmation.

    Search-ready data
  4. 04

    Exact Marketplace Search

    Searches exact part-number inventory and listings before widening the route to relevant alternatives.

    Precise first pass
02 / 04

Structure

Normalize parts, constraints, priorities and missing fields.

  1. 05

    Supplier Matching

    Ranks relevant suppliers using inventory fit, geography, documented capability and marketplace context.

    Focused outreach
  2. 06

    RFQ Drafting

    Builds a clear RFQ with required fields, response format and deadline ready for buyer approval.

    Consistent requests
  3. 07

    Unified Quote Collection

    Brings supplier responses from supported channels into one request record and keeps attachments connected.

    One offer stream
  4. 08

    Offer Normalization

    Aligns currency, unit, condition, lead time, validity, Incoterms and trace statements across offers.

    Like-for-like data
03 / 04

Route

Search marketplace supply and select relevant supplier paths.

  1. 09

    Offer Matrix

    Presents price, availability, trace, delivery and commercial terms in a decision-ready comparison.

    Faster review
  2. 10

    Landed Cost View

    Combines unit price with freight, fees and available duty assumptions while labeling estimates clearly.

    Cost context
  3. 11

    Stock Freshness

    Surfaces listing age and confirmation signals so buyers can distinguish fresh stock from stale indications.

    Availability confidence
  4. 12

    AOG Priority

    Elevates urgent requests, compresses the workflow and keeps target delivery and response time visible.

    Urgency with control
04 / 04

Compare

Align offers, calculate cost context and explain the shortlist.

  1. 13

    Zero Result Recovery

    Expands a failed search through approved alternates, supplier routes, watchlists or reverse-auction preparation.

    A next path
  2. 14

    Protected Multilingual Communication

    Drafts supplier communication in the working language while retaining original part and commercial terms.

    Clear global outreach
  3. 15

    Explainable Shortlist

    Recommends a ranked set of offers and states the evidence, trade-offs and unresolved questions behind it.

    Defensible choice
TECHNOLOGY WITH CONTROLTechnology with control

Automation that shows its work.

Ella combines language and document understanding with marketplace retrieval and deterministic comparison rules.

  1. Multimodal parsing

    Extracts fields from messages, tables, scans and attachments.

  2. Aviation entity layer

    Keeps part numbers, alternates, condition and trace terminology structured.

  3. Authorized marketplace retrieval

    Searches supply and supplier context available to the buyer.

  4. Deterministic normalization

    Applies explicit currency, unit and offer-comparison rules.

  5. Confidence routing

    Sends ambiguous parts, alternates and costs to a named review step.

The buyer approves the route.

Ella drafts outreach and recommendations; users confirm material requirement changes, supplier contact, substitutions and award decisions.

OPERATIONAL VALUE04
Less RFQ re-keying
Cleaner supplier responses
Comparable commercial decisions
Faster recovery from zero results
Ella FAQ04

Sourcing questions, answered

Does Ella contact suppliers automatically?

Ella prepares and routes controlled outreach according to workspace permissions. The buyer approves sensitive sends and any change to the sourcing requirement.

How does Ella handle alternate part numbers?

It separates exact matches from alternates, records the source of the alternate relationship and requires buyer confirmation before treating a substitution as acceptable.

Are landed costs guaranteed?

No. Ella labels the source and status of freight, fee and duty inputs, distinguishes estimates from confirmed charges and exposes assumptions for review.

What if no stock is found?

Ella creates a recovery route using approved alternates, relevant supplier outreach, a watchlist or a reverse-auction draft instead of returning a dead end.

Give the next RFQ a cleaner start.

Bring one real request into YOU.AERO and let Ella turn it into a controlled sourcing route.

Start sourcing
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